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21st Century Accounting HIRE Act Support
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July 2010
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The 21st Century Accounting 6/30/2010 Tax Update
supports the exemption benefit created by the HIRE Act.
Follow these instructions for implementing the HIRE Act
exemption benefit in your Payroll.
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First, add the HIRE Act exemption tax.
- Run the Payroll/Configure/Taxes command.
- Click on the entry or press the F9 key to add a new tax.
- Select the "US HIRE Exemption" tax from the list. This tax enables the program to correctly process the exemption for qualifying employees on future payrolls.
- Specify the same Liability and Expense accounts that are specified for the US Social Security tax definition.
- You can skip the Reporting ID and Remittance vendor fields.
- Fill in the other fields as appropriate for your company.
- Click "OK" and "Save changes" when done.
- Run the Payroll/Configure/Employees command and assign the tax to all qualifying employees.
Now run the HIRE Act Adjustments utility.
- Now go to Payroll/HIRE Act Adjustments (right above the separator line on the main Payroll menu).
- Run HIRE Act Adjustments.
Click to see what the HIRE Act Adjustments utility does.
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Additional HIRE Act credit adjustment for 21st Century Accounting
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July 2010
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If you are taking advantage of the Hire Act credit, you will need to make some adjustments to your accounting in addition to the changes that were needed for the 941. After you have submitted the Q2 941, make the following adjustments in the accounting system and in Q3 941:
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If the 941 shows a credit for the first quarter on line 12e, then make the following adjusting general journal entry:
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Choose the period and date of the GJ entry based on whether the 941 for the second quarter shows an overpayment on line 15.
If the Q2 941 shows an overpayment, then specify the period that has July 1, 2010 in it for the entry. If you have no outstanding balance in Q2 (line 15=0) then you put this GJ in the period that includes April 1, 2010.
- Debit the liability account for US SS for the first quarter credit. Credit the US SS expense account.
- Run Payroll/Configure/Taxes to update the US SS current liability. Reduce the existing amount by the amount of the first quarter credit from the 941.
If the 941 shows an overpayment for the second quarter on line 15:
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If you are applying the overpayment to the third quarter, then you will want to update the 3rd quarter 941 to reflect that you are applying the overpayment. Go to Q3 941 and add the overpayment (941 line 15) to line 11. The software will add to that amount when remittances are calculated at the end of the quarter.
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If you get a refund check, you should post the check amount to the SS expense account.
This information is also available as
Technical Note 90082.
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Issue: Florida employees with incorrect earnings subject to SUTA
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April 2010
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The problem:
In March, 2010, the state of Florida mandated that employers change the SUTA wage base back to $7,000 (from $8,500) retroactive to January 1, 2010. Companies with employees whose wages exceeded $7,000 using the previously announced wage base ($8,500) will need to make Employee Adjustments so the company's accounting records will be accurate.
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The solution:
In order to assist you with the needed adjustments, we have created a special PR Tax Earnings Verify which will create an Employee Adjustments batch ready to review and post.
Click to download PR Tax Earnings Verify utility.
If you are unable
to click this link, then start your internet browser
and enter the following into the "address" field:
http://www.hilbertsoft.com/C21/prvtxest/PR_Tax_Earnings_Verify_101.exe
Downloading the verify does not automatically install it.
Start the installation and complete the Setup Wizard.
Be sure to check the box to "View instructions to verify tax earnings?" at the end of the installation. Then click Finish.
Here are the PR Tax Earnings Verify instructions for Florida if you neglected to check the box:
Adjust Florida 2010 earnings subject to SUTA.
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Message Issue: Pervasive not running
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January 2010
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The message is:
Warning: The Pervasive Database engine is not running at the location of the company data <company_name> on <computer_name>. This may impact company selection or use, especially in a multi-user environment.
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Single-user version
If you have a single-user version of the 21st Century program and installed from a workstation to another network computer (server) and use the program from the workstation, then this situation would be expected and you may disregard this message.
Multi-user version
If you have a multi-user version, then all computers that contain the 21st Century program and/or data should have the Pervasive Software installed and active at all times. You should check <computer_name> to make sure the Pervasive Software is installed and functioning properly.
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Additional Information
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Message issue: People in our office can't log in multiple times or all at once with the same User ID.
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January 2010
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The message is:
Error: the user ID entered is already logged in at <computer name>
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21st Century Accounting permits each User ID to be logged in to the system only once. Each person in the office who works on 21st Century Accounting needs a separate User ID. Go to System/User IDs and assign each person in your office their own User ID to log in with. Passwords aren’t required.
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A user gets the "already logged in" message when they try to log in with a User ID that is not logged in.
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To release a logged in User ID, go to the <computer name> computer,
(restart the program with the User ID,
if need be, then exit the program or change the logged in User ID.
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How do I download Payroll Tax Updates
and how do I download new revisions (Software Upgrades) of 21st Century Accounting?
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Web site download issue
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Click instructions for downloading
software upgrades and Payroll Tax Updates
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